what is a visitor management system?

Effective visitor management systems are essential for your business if you regularly host employees, visitors, and contractors on your premises. These systems are crucial for accurately tracking who is present on-site or working remotely at any given time, enhancing your security and operational efficiency. The ability to monitor attendance in real time ensures swift identification and accountability, particularly in emergency situations such as fires.

By utilising advanced visitor management solutions, you can generate detailed attendance reports using both historical and current data. This not only aids in maintaining regulated access to your facilities but also supports compliance with safety protocols. Such systems are indispensable tools for your business, ensuring a secure environment and streamlined operations.

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ensure visitor safety, security and compliance in your organisation

Visitor Registration

Touchless visitor management systems enhance the check-in process by digitally recording visitor information such as names, hosts, and times of visits. These automated systems send instant notifications to hosts, complete with visitor details and photo IDs, streamlining meeting preparations. They also promptly share company safety policies with visitors, ensuring compliance. Equipped with features like the WoLMobile app, this technology cuts operational costs and allows staff to focus on higher-value tasks, providing a seamless and impressive experience for visitors.

Track and Trace

Keep employees and service providers safe with our innovative mobile app. Enhance workplace safety, meet compliance, and improve people presence data. Easily communicate key notices and check in with remote workers. Features include automatic location-based sign-in, alerts, SOS notifications, and remote worker tracking via "Follow Me". Available on iOS and Android. Learn more about Sharp's visitor management solutions and the WolMobile app.

Compliant and Legal

The OVM system runs on a cloud-based platform that complies fully with GDPR, helping organisations meet their regulatory obligations. Data collected during sign-in is stored in line with the organisation's data policies, which can be shown on the sign-in kiosk for visitors to review and accept.

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key benefits of implementing a visitor management system

digital visitor registration

Visitors can easily sign in using a kiosk or contactless technology, with their information automatically stored and shared with the host.

real-time monitoring

Track and monitor visitor movements on-site, ensuring accurate identification and safety protocols are followed.

compliance and Legal Support

Maintain detailed visitor logs and reports to meet legal and compliance requirements effortlessly.

time-saving
automation

Streamline the check-in process, reducing wait times and allowing staff to focus on more productive tasks.

visitor notifications

Automatically notify hosts via email with visitor details and photo identification, ensuring proper verification and welcoming procedures.

safety policy integration

Inform visitors of company safety policies, guidelines, and procedures upon arrival, enhancing overall safety and awareness

customisable visitor badges

Design and print visitor badges on the spot with customizable information such as name, photo, visit purpose, and areas of access. This ensures that all visitors are easily identifiable and have the appropriate level of access within the facility.

data analytics and reporting

Generate insightful reports on visitor trends, peak visit times, and repeat visitors. This data can be used to optimize visitor management processes, improve security measures, and make informed decisions about resource allocation.

optimised visitor management systems

Discover how Sharp’s optimised visitor management system boosts safety and efficiency. Simplify guest, contractor, and staff check-ins with automatic badge printing, real-time notifications, and advanced reporting. Ensure GDPR compliance, improve emergency responses, and create a positive first impression for visitors

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